EXTERNAL POSTS ADVERTISEMENT
(Incorporating Hartswater, Jan Kempdorp, Pampierstad, Ganspan and surrounding farm areas)
Phokwane Municipality is committed to the achievement and maintenance of diversity in employment. The municipality requires the service of dynamic persons to fill the attached vacancies:
APPLICANTS NOTE:
Application of suitable candidates to be submitted in the form of covering letter, CV and certified copies of qualification to the Registry Office, 24 Hertzog Street, Hartswater Municipal Offices during office hours 08h00 to 16h00.
Addressed to Acting Municipal Manager, Phokwane Local Municipality, Private Bag x3, Hartswater, 8570, Marked “VACANCY”
- Applications received by faxes will not be accepted, all applications to be submitted through registry for capturing.
- Canvassing of Councillors and Officials will automatically disqualify the applicants.
- The municipality reserves the right not to appoint.
- Fraudulent documentation will automatically disqualify the applicants.
- Future communications post-closing date of applications will only be confined to shortlisted candidates.
Phokwane Local Municipality is committed to comply with the requirements of Employment Equity Act, no. 55 of 1998 for the advancement of PDIS and disabled person.
Enquiries: Please contact Office of the Municipal Manager at 053 474 9700 during office hours.
Closing date: 10 January 2022
Busisiwe Mgaguli
Acting Municipal Manager
DEPARTMENT: OFFICE OF THE MUNICIPAL MANAGER
VACANCY: MANAGER – POLITICAL OFFICE
TASK LEVEL: 15
CONTRACT POST
Basic Salary: R475 958.25 (plus contractual benefits: pension. Medical aid scheme, group life insurance, housing subsidy, 13th Cheque)
Fixed term contract linked to the term of office of the incoming council which is performance based.
Requirements
A senior Certificate or equivalent qualification coupled with extensive four to six years municipal experience in the political office. Proven ability to communicate at all spheres of government and build relationships with stakeholders across the board. Good verbal and written communication skills. The applicant must be computer literate and be in possession of a Code EB drivers’ license.
Key Performance Areas
- Directing and driving the strategic political and organizational mandate of the Municipality through the management of priorities related to Council matters, defining and developing support systems to achieve synergy between organizational functions and the broader objectives of the municipality.
- Making available guidance, advice, opinions and expertise in relation to the communication and public relations functions, strategic mayoral programme management and, researching, evaluating and presenting high level leadership strategy in terms of achieving service delivery focused outcomes in order to ensure the Municipality is positioned to serve and deliver on priorities that has an immediate impact on local community.
- Formulates and implements key initiatives associated with the provision of a comprehensive Support Service to the strategic political function (Office of the Mayor) of the Municipality structure, by; mapping out immediate and future interventions necessary for the delivery and execution of support and, monitoring the adequacy of current structures with a view to co-ordinating specific corrective measures to support alignment of key performance areas against objectives and outcomes.
- Interpreting and consolidating the expenditure estimates for the Section, preparing the draft budget and, monitoring financial performance with a view to correcting and/or reviewing applications and processes.
- Presenting to the immediate supervisor and/or Standing Committees of Council forward plans, strategic intent and interventions necessary to sustain and/or improve current performance and service levels.
- Interacting with the Office of the Municipal Manager with a view to integrating strategic priorities and outcomes.
DEPARTMENT: OFFICE OF THE MUNICIPAL MANAGER
VACANCY: PERSONAL ASSISTANT (PA) TO THE MAYOR
TASK LEVEL: 7
CONTRACT POST
Basic Salary: R163 721.06 (plus contractual benefits: pension. Medical aid scheme, group life insurance, housing subsidy, 13th Cheque)
Fixed term contract linked to the term of office of the incoming council which is performance based.
Requirements
The applicant must be in possession of a Senior Certificate or equivalent qualification. A Secretariat degree or Diploma will be an added advantage.
Knowledge, Skills, Training and Competency required: Excellent prioritising and ability to manage a variety of tasks simultaneously. Ability to work in a pressurized environment. Proven organisational skills and information flow. Good inter-personal skills. Ability to set-up and maintain organisational systems. Co-ordinate incoming and outgoing correspondence. Willingness to work outside normal working hours. Ability to conduct research and draft briefing notes for the Mayor.
Key Performance Areas
- Direct work necessary to accomplish programme and projects of interests of the Mayor.
- Setting up, maintaining and manage system and procedure for the timeous handling of all correspondences and documentation in the Office of the Mayor.
- Create, manage and maintain systems and procedures for tracking and follow-up on all correspondence and documentation in the Office of the Mayor.
- Provide constant support to the Mayor regarding Mayoral Committee and Council matters, Meetings, Conferences and documents.
- Ensure strategic, financial planning and human resources management in the Office of the Mayor.
- Conduct media research and manage special projects on behalf of the Mayor.
- Assist with the diary of the Mayor.
- Manage the protocol of the Office of the Mayor
- Managing the diary of the Mayor.
DEPARTMENT: OFFICE OF THE MUNICIPAL MANAGER
VACANCY: SECRETARY TO THE SPEAKER
TASK LEVEL: 7
CONTRACT POST
Basic Salary: R163 721.06 (plus contractual benefits: pension. Medical aid scheme, group life insurance, housing subsidy, 13th Cheque)
Fixed term contract linked to the term of office of the incoming council which is performance based.
Requirements
The applicant must be in possession of a Senior Certificate or equivalent qualification. Computer literacy and good typing skills (ability to do high speed typing with minimal errors, with knowledge, understanding and capability to utilize various software packages. 18 – 24 months relevant secretarial / office administration experience will be an added advantage.
Knowledge, Skills, Training and Competency required: Planning, organizing, financial and administrative skills, ability to correctly interpret relevant documentation, good communication skills and people orientation, ability to communicate well with people at different levels and from different backgrounds, good interpersonal relations and customer service skills.
Key Performance Areas
- Ensure that critical, confidential and important appointments and executive events and functions, are efficiently planned, prioritized and co-ordinated, upholding the professionalism and image of the municipality and the Speaker’s Office.
- Ensure that adequate support is -made available to enable the accomplishment of specific administrative reporting deadlines.
- Ensure that records and related information are maintained and details / correspondence supporting specific processes and decisions are accessible and made available to facilitate the execution of necessary actions.
- Ensure that telephonic calls and enquiries are attended to promptly and professionally in accordance with customer service standards and adequate / efficient office support is made available.
- Performs specific tasks / activities associated with the provision of a secretarial service of the Office of the Speaker, by; Scheduling and updating appointments on behalf of the Speaker, communicating with internal departments and external official contacts for dignitaries to arrange / inform on protocol requirements and arrangements.
- Attending to the filing of confidential documentation and correspondences.
DEPARTMENT: OFFICE OF THE MUNICIPAL MANAGER
VACANCY: SOCIAL PROGRAMME OFFICER
TASK LEVEL: 6
CONTRACT POST
Basic Salary: R135 422.22 (plus contractual benefits: pension. Medical aid scheme, group life insurance, housing subsidy, 13th Cheque)
Fixed term contract linked to the term of office of the incoming council which is performance based.
Requirements
The applicant must be in possession of a Senior Certificate or equivalent qualification. Sound understanding of managing social development projects. 1 – 3 years’ experience in community development work and transversal issues. Excellent reporting, writing and communications skills. Willingness to travel (within the municipal area). Code EB Driving License.
Knowledge, Skills, Training and Competency required: Excellent prioritising and ability to manage a variety of tasks simultaneously. Ability to work in a pressurized environment. Proven organisational skills and information flow. Good inter-personal skills. Willingness to work outside normal working hours.
Key Performance Areas
- Applying specialized interactive and coordinative technique to align or develop appropriate community social development programme by giving consideration to development and empowerment needs through investigation, engagement and evaluation, identifying with opportunities to network and involve broader social development interest groups.
- Executing communicating strategies to improve awareness and understanding and monitoring project processes related to interventions in sport, HIV/AIDS support and transversal issues in order to ensure a positive contribution is made towards improving the quality of life and capacity of local population to participate and own social development processes.
- Formulating plans encapsulating approaches to encourage and involve communities in social improvement and empowerment initiative and forwarding to the immediate superior and the Municipality for perusal and comment.
- Examining, analysing and evaluating programme delivery content with a view to developing proposal or business / developmental agencies to solicit funding / sponsorship for programmes.
- Maximizing networking opportunities between the community and Non-Government and Government developmental organisations. Using formal and informal channels, i.e. attendance of meetings, discussions and making available / eliciting detailed needs based information.
DEPARTMENT: OFFICE OF THE MUNICIPAL MANAGER
VACANCY: WARD COMMITTEE COORDINDATOR
TASK LEVEL: 7
CONTRACT POST
Basic Salary: R163 721.06 (plus contractual benefits: pension. Medical aid scheme, group life insurance, housing subsidy, 13th Cheque)
Fixed term contract linked to the term of office of the incoming council which is performance based.
Requirements
The applicant must be in possession of a Senior Certificate or equivalent qualification. At least three (3) years relevant experience in the government department or local government.
Knowledge, Skills, Training and Competency required: Effective communication skills. Must be able to communicate in at least two of the official provincial languages (read, write and speak). Excellent computer skills. Report writing skills. Minute taking skills. Valid Code EB Drivers’ License.
Key Performance Areas
- Coordinate and provide support to ward committees and their activities.
- Coordinate daily activities of the Office of the Speaker.
- Provide general administrative support to Councillors, Ward Committees and Council Structures.
- Perform a liaison function with various community interest group.
- Coordinate logistic arrangements during activities and events.
- Assist in coordination of public participation initiative.
- Develop and review internal systems associated with key functions of the unit.
- Report on Ward Committees and Ward participation matters.
DEPARTMENT: OFFICE OF THE MUNICIPAL MANAGER
VACANCY: YOUTH DEVELOPMENT OFFICER (3 Posts)
TASK LEVEL: 6
CONTRACT POST
Basic Salary: R135 422.22 (plus contractual benefits: pension. Medical aid scheme, group life insurance, housing subsidy, 13th Cheque)
Fixed term contract linked to the term of office of the incoming council which is performance based.
Requirements
The applicant must be in possession of a Senior Certificate or equivalent qualification. At least three (3) years relevant experience in local government.
Knowledge, Skills, Training and Competency required: Good communication skills. Must be able to communicate in at least two of the official provincial languages (read, write and speak). Good inter-personal relations skills. Report writing skills. Minute taking skills. Valid Code EB Drivers’ License.
Key Performance Areas
- Coordinate the participation of youth in youth programmes and coordinate skills development programmes for youth.
- Encouraging the formation of Youth Forums in all wards with Phokwane Municipality.
- Establish youth projects database and maintain it.
- Compile and maintain youth statistics within the municipality.
- Run youth awareness campaign.
- Manage events and perform general administration
DEPARTMENT: OFFICE OF THE MUNICIPAL MANAGER
VACANCY: RECEPTIONIST / TYPIST
TASK LEVEL: 6
CONTRACT POST
Basic Salary: R135 422.22 (plus contractual benefits: pension. Medical aid scheme, group life insurance, housing subsidy, 13th Cheque)
Fixed term contract linked to the term of office of the incoming council which is performance based.
Requirements
The applicant must be in possession of a Senior Certificate or equivalent qualification. At least three (3) years relevant experience in the field.
Knowledge, Skills, Training and Competency required: Good inter-personal skills. Coordinating incoming and outgoing calls / correspondence. Must be able to communicate in at least two of the official provincial languages (read, write and speak). High level of responsibility. Willingness to work outside normal working hours.
Key Performance Areas
- Screening calls and taking messages
- Handling confidential information in line with the municipality’s data security protocols.
- Organising, confirming and scheduling meetings and appointments with internal departments / external officials and arranging venues.
Phokwane Local Municipality is an equal opportunity and affirmative action employer
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